Project Coordinator
Brandmotion Solutions Division
Supervisor: Senior Manager Connected Vehicle Services
Status: Full Time
POSITION OVERVIEW
The Connected Vehicle Project Coordinator is an exciting position supporting large-scale vehicle retrofit projects for SmartCities and roadway agencies at the cutting edge of vehicle safety research and technology development. This position rewards a capable individual who is proactive and detail-oriented. You will be responsible for supporting vehicle retrofit projects under the supervision of the Senior Manager Connected Vehicle Services. Average project duration is six months, but many are multi-year projects that can involve multiple business partners and multiple locations.
TOP SKILLS & PROFICIENCIES
- Highly disciplined
- Interpersonal and relational
- Sense of urgency
- Effective at managing conflict
- Highly organized
- Proficient with project management skills, tools
- Embraces obstacles
- Enjoys variety
- Customer focused
- Excellent multitasking skills
- Positive attitude
- Able to work under pressure / deadlines
- Highly committed to project & team
ESSENTIAL FUNCTIONS
Project Coordination
- Attend customer and stakeholder meetings to take notes and capture action items.
- Track project open issues, risks, and potential solutions for review.
- Track project costs and report updates on a monthly basis.
- Assist with communication between customers and the Brandmotion project team.
- Ensure projects follow Brandmotion standards and required processes.
- Prepare draft weekly progress updates for leadership review.
- Assist with customer invoicing.
Business Development Coordination
- Support the outside sales team
- Attend key sales calls and capture and publish next steps
- Update the sales forecast weekly
- Update HubSpot lead cards and follow up on next steps
- Coordinate webinars with growth marketing specialist
Event Coordination
- Develop and manage plans for demos, shows and customer events
- Track budgets
- Coordinate and schedule event logistics
- Work with shared services marketing team to develop marketing materials
MINIMUM QUALIFICATIONS
- Bachelor’s degree in Engineering, Business, or a related field (required)
- Internship experience, co-op experience, or 1–2 years of project-related work experience
- Familiarity with project management tools or task-tracking software (preferred)
- Basic understanding of project coordination concepts and working on team-based projects
- Ability to work with and gather information from internal teams and external partners
- Strong team-oriented mindset and willingness to support others
- Strong computer skills, including proficiency with word processing and spreadsheets (required)
- Experience with Google Workspace (Docs, Sheets, Drive) (preferred)
- Flexibility to adapt and respond to changing priorities and customer needs
- Strong problem-solving skills with the ability to ask questions and seek guidance when needed
- Self-motivated, dependable, and eager to learn new skills
- Ability to manage multiple tasks and meet deadlines with guidance from senior staff
- Clear written and verbal communication skills
- Strong attention to detail and organizational skills
Brandmotion is an Equal Opportunity Employer. No person will be discriminated against in any aspect of their employment on the basis of race, color, national origin, religion, sex, disability, age, genetic information, citizenship status, marital status, protected veteran/military status, or any other characteristic protected by applicable federal, state, or local law.